Administrative Assistant
About the Role
We’re looking for a highly organized, proactive Administrative Assistant to support our leadership team at T&P.
This is a fast-paced role that involves providing day-to-day administrative and operational support. The ideal candidate is resourceful, detail-oriented, and comfortable managing multiple priorities in an ever-changing agency environment. You'll need to think ahead, anticipate needs, and approach challenges with a solutions-focused mindset.
Responsibilities
Manage multiple complex calendars for senior leadership, proactively scheduling meetings, identifying conflicts, and adjusting priorities as needed.
Build and maintain strong working relationships with internal teams, senior stakeholders, clients, and external partners.
Act as a key point of contact for leadership, managing incoming requests, correspondence, and day-to-day inquiries with professionalism and discretion.
Coordinate meetings from start to finish, including scheduling, conference room bookings, catering, technology setup, and preparation of meeting materials.
Arrange domestic and international business travel, including flights, trains, accommodations, ground transportation, and detailed itineraries.
Anticipate scheduling or travel changes and proactively manage last-minute adjustments.
Assist with visa applications and other business travel-related documentation when required.
Manage email correspondence, ensuring timely responses and clear communication.
Support the wider administrative team with office events, team gatherings, gifts, and other initiatives.
Provide general administrative and operational support to the leadership team.
Assist with additional administrative tasks and special projects as required.
Skills & Experience
Previous experience as an Administrative Assistant, Personal Assistant, or Executive Assistant, ideally within an advertising, creative, or similarly fast-paced environment.
Strong organizational and time management skills, with the ability to manage competing priorities and anticipate needs.
Excellent written and verbal communication skills, with a professional and approachable manner.
Ability to handle sensitive and confidential information with discretion.
Proactive, adaptable, and comfortable working in an environment where priorities can shift quickly.
Strong attention to detail and the ability to remain composed under pressure.
Confident working both independently and collaboratively, while taking direction when needed.
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and Google Workspace. Experience with Keynote and Advantage is a plus.
A positive, solutions-oriented approach and willingness to pitch in wherever needed.
T&P is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
The pay range for this role is $55,000-$60,000. Individual compensation will be commensurate with the candidate's experience and local cost of labor. Salary is subject to change based on factors such as geographic location and cost of living in location of hire. Applicants must be legally authorized to work in the United States.
- Department
- Administrative
- Location
- Los Angeles
- Remote status
- Hybrid
- Employment type
- Full-time
About T&P
Who are we?
T&P, part of WPP, is one of the world’s leading full service creative and media agencies, connecting talent and tech to drive growth for brands. Formed by the integration of The&Partnership and mSix&Partners, it brings together content and distribution into a single, holistic end-to-end marketing solution. Backed by WPP and WPP Media and combined with the agility of an entrepreneurial Partner-led mindset, the multi-discipline agency spans four continents with 45 offices and over $1.2 billion dollars in billings globally. As an early adopter with the first ever AI-generated TV ad for Lexus in 2018, T&P is focused on harnessing AI across all its outputs with its 1,900 people already trained on WPP’s proprietary AI platform Creative Studio, to deliver enhanced outcomes for clients.
We believe in The Power of &, connecting talent & tech to fuel brand growth. Our teams blend creative, media, experience and technology specialists from across our marketing practices. The performance mindset of these teams optimises to business outcomes in every channel, fueled by the latest innovations in AI.
Ultimately of course, we are our people. They’re the most important part of our business, so we want to make a lasting impression on them in the same way they do on us, by striving to become the most important place in their careers.
That’s why we do our best to build strong communities around them; provide the best possible opportunities for them to develop & grow; and empower them to make a difference to their clients and the world at large. Our strengths often lie in our differences, so we challenge and champion each other and our clients, to be the very best we can be.
About WPP
WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visitWPP.com.
T&P, part of WPP, is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.